Join Bionow

TERMS & CONDITIONS OF BUSINESS

MEMBERSHIP

For a company to be considered a Member or Premium Member of Bionow all membership fees must be paid within 30 days of the invoice date. In the case of non-payment of fees, Bionow reserves the right to suspend membership. Bionow reserves the right to suspend or refuse membership at its sole discretion.

Bionow does not warrant or guarantee the services or products of any Member company, sponsoring company or preferred partner and cannot accept any liability under any circumstance. Being a Member of Bionow does not imply Bionow’s endorsement of a company’s product or service and we may take action against any Member we believe is abusing their membership status of Bionow. Such action can be whatever Bionow or its advisors deem appropriate including, but not limited to, suspension or cancellation of membership.

Membership is purchased in advance, in periods of 12 months. If a Member company terminates its membership during the 12 months subscription period, then no portion of the membership fee shall be refunded except at the sole discretion of Bionow.

All Bionow members are able to advertise up to 10 active job posts per month on the Bionow website Jobs page. If you would like to advertise Job posts above your relevant account limit, please contact a member of the Bionow Team, or email info@bionow.co.uk.

EVENTS

Substitutions: Substitutions will be accepted in all cases without incurring any additional charges. All substitute delegates must be confirmed in writing to Bionow at least one full working day before the event. To be included on printed delegate lists, delegate names including those of substitute delegates must be advised at least one calendar week ahead of the event.

Cancellations and non-attendance: All cancellations will be subject to the following charges (unless specified elsewhere in booking conditions)

Bionow Events and Conferences: Cancellation more than 10 working days before the event - 20% charge

Annual Awards Dinner: Cancellation more than 6 weeks before the event - 20% charge

Full costs will be charged for cancellations received after the deadlines shown above and for non-attendance on the day. All cancellations should be made in writing to Bionow at events@bionow.co.uk. We will confirm in writing that you have cancelled your place.

Registrations: Registrations are accepted on a first-come-first-served basis. A waiting list will be maintained if the capacity of the event is exceeded. Bionow reserves the right to decline registrations without giving a reason.

Payment: Online payments are recognised at the point of sale however where invoices are generated then terms are strictly 30 days from the invoice date or 7 days (a calendar week) before the start of the event, whichever date is the earliest. Failure to pay within these terms will entitle Bionow to refuse entry to or use of any space at an event.

Fees: All our prices are subject to VAT at the prevailing UK rate. Accommodation is not included in any of our prices – delegates are responsible for booking and paying for their own accommodation.

Cancellation by Bionow: Bionow reserves the right to cancel a training course, workshop, conference, networking or any other events for any reason prior to the event date. We will contact you as soon as possible to tell you about the cancellation. If you have already paid a fee then we will issue a full refund or offer an alternative date for the event. Bionow will not be liable for any other costs relating to attending the event.

Amendments to event programmes: Sometimes we will need to make amendments to our programmes or to our speakers. We reserve the right to do so.
 
EVENT SPONSORSHIP

Sponsor benefits: Bionow will provide the sponsorship benefits to the sponsor as specified in the specific sponsorship proposal provided to them.

Cancellations: All cancellations will be subject to the following charges (unless specified elsewhere)

Cancellation more than 10 working days before the event - 20% charge

Cancellation less than 10 working days before the event – 100% charge. Full costs will be charged for cancellations received after the deadline and for non-attendance on the day.

All cancellations should be made in writing to Bionow.

Cancellation by Bionow: Bionow reserves the right to cancel a training course, workshop, conference, networking or any other events for any reason prior to the event date. We will contact you as soon as possible to tell you about the cancellation. If you have already paid a fee then we will issue a full refund or offer an alternative date for the event. Bionow will not be liable for any other costs relating to sponsoring the event.

Payment: Online payments are recognised at the point of sale however where invoices are generated then terms are strictly 30 days from the invoice date or 7 days (a calendar week) before the start of the event, whichever date is the earliest. Failure to pay within these terms will entitle Bionow to reduce the sponsorship benefits available.

Fees: All our prices are subject to VAT at the prevailing UK rate.

Amendments to event programmes: Sometimes we will need to make amendments to our programmes or to our speakers. We reserve the right to do so.

GENERAL

General Data Protection Regulation (GDPR) and Privacy & Electronic Communications Regulations (PECR):

Personal data collected from our customers via membership and event registration will be processed by Bionow for the purpose of delivery of membership services and event delegate administration under the lawful basis of Legitimate Interest. Data may also be disclosed to partners for co-hosted jointly run events and third parties offering partnering services for Bionow events. Current and prior customers are included in the Bionow mailing list and Bionow makes contact with customers by email, telephone or letter with details of future events and services organised or promoted by Bionow which may be of interest to you.

When you register to attend an event, there is an option to opt out of being included on the delegate list that will be made generally available to all those who attend the event. If you do not wish to receive marketing communications from Bionow you can opt-out at any time.

Limitation of liability: Except in respect of death or personal injury caused by the negligence of Bionow, we shall not be liable by reason of any representation (unless fraudulent) or implied warranty condition or other term, or any duty at common law or under the express terms of this agreement, for any loss of profit or any indirect special or consequential loss, cost expenses or other claims for compensation. The entire liability of Bionow to you under or in connection with your booking and event attendance shall not exceed the sum of the booking value.

Information Provision: From time to time, Bionow may communicate information and guidance to Members and non-Members. Communication channels of such information include, but are not limited to, Bionow’s website, Bionow’s LinkedIn group, Twitter, verbal or email communications with Bionow staff and presentations at events.

Any such information or guidance is provided in good faith and no liability can be accepted nor any warranty given in respect of the information or guidance. Any action (or inaction) on this information is solely the responsibility of the receiving party.

Applicable Law: These terms and conditions shall be governed by the law of England & Wales.

Date of Issue: February 2022

Requesting and Using Organisation and Personal Information 

We take your privacy seriously. Bionow is a not-for-profit membership organisation for companies and organisations within the life sciences sector in the North. Bionow’s core business is the provision of membership services to our Members and the delivery of networking events and conferences for the benefit of the northern life sciences sector as a whole. Our customers are people from member organisations who register as users, people who register to attend Bionow events and those who register to receive the Bionow newsletter. 

During online registration we request information about your organisation including the organisation name, area of business, number of employees, website and business address. Our aim in collecting this information is to better understand what you and your organisation will find most useful within our website and other resources so that Bionow can continually improve its services. 

On registration for Membership or Event booking we also request personal information including your name, organisation, job title, business email address, and office phone/business mobile number. We collect these personal data from our customers so that we can include you on the Bionow Mailing List and thereby contact you with relevant information about our services and events, via our regular customer e-newsletters. 

Bionow holds and processes this personal information submitted by our customers under the lawful basis of Legitimate Interest and customers can unsubscribe from the Bionow Mailing List at any time. 

Bionow’s wider network 
As an organisation, Bionow strives to support the whole northern life sciences sector, so Bionow’s network of contacts extends well beyond our direct customers. Bionow has built and maintains an extensive network which includes people we have met and through various enquiries we receive via telephone and email in which personal details are exchanged via mutual consent. We may also gather details from publicly available sources e.g. company websites to strengthen and grow the Bionow network of relevant businesses and the key individuals involved. In all cases the personal data held is securely held within a CRM and is restricted to name, organisation, job title, business email, office phone and business mobile. Organisations and key contacts may be profiled by business area and expertise respectively. Bionow does not hold personal data beyond the point of relevance in accordance with the principle of privacy by design. 

Anyone can make a request to see their personal data held by Bionow on our website (www.bionow.co.uk), the CRM or e-marketing system and a report will be provided. In addition, anyone can request that their personal data is erased, however such erasure may mean that the individual can no longer access Bionow services such as online event bookings. All members of staff at Bionow process personal data in the usual course of providing services to our Members, managing event attendance or carrying out business transactions. Bionow does not hold personal data which would compromise the rights and freedoms of individuals if a data breach were to occur and all staff are trained in the importance of data accuracy and the confidential nature of personal data held by Bionow. 

Information we collect about website visitors 
We may also collect aggregate data based upon website usage. These data allow us to assess the popularity of certain areas of the website and our services and raise the level of our service performance. These data are collected using 'cookies'. 

A cookie is a piece of information that is stored on your computer's hard drive by your web browser. On revisiting the website our computer server will recognise the cookie, giving us information about your last visit. Cookies do not store or reveal any personal information. Most browsers accept cookies automatically, but you can usually alter the settings of your browser to prevent automatic acceptance. Prohibiting the use of cookies will reduce your networking experience. 

Disclosure to Other Parties 
We do not pass, sell, trade or rent personal details entered on this website to others. In delivering value to your organisation as a Bionow Member we may put you in touch with relevant preferred suppliers, other Members or individuals where there is clear value on both sides in making the two-way connection. We may also provide aggregate statistics about users, their usage behaviour and related site information to reputable third parties. You are able to exclude yourself from receiving any third-party information, or from having your personal information released by informing Bionow of your wishes. 

You agree that you do not and will not consider anything in this privacy policy being a breach of any of your rights under the Telecommunications (Data Protection and Privacy) Regulations 1999. 

We reserve the right to access and disclose individually identifiable information under the lawful basis of Legal Obligation to comply with applicable laws and lawful government requests, to operate our systems properly or to protect ourselves or our users. Under the lawful basis of Contract we also reserve the right to disclose individually identifiable information to third parties where a complaint arises concerning your use of the website, and that use is deemed by Bionow to be inconsistent with these Terms and/or any Additional Terms. 

Website Disclaimer
Whilst Bionow uses reasonable care in publishing the information found on this web site, it is provided purely for information and you should not rely upon it without seeking further guidance and making independent enquiries. 

Bionow gives no warranty over the completeness, accuracy, currency, adequacy, suitability or functionality of this website, or of the information it contains nor makes any such warranty in respect of any information carried on any website operated by a third party which may be accessed from this website, nor that the information on this or any third party website has in any way been verified by Bionow. 

Bionow gives no guarantee of the continued existence or availability of any appointment, event or offer advertised on this site. By using this website you assume the risk that the information on this website may be incomplete, inaccurate, out of date or may not meet your requirements. 

This website was created in England. Any interpretation of its content, claims or disputes (of whatever nature and not limited to contractual issues) shall be subject to the exclusive jurisdiction of the English Courts under English law. 

Photographs and videos
We may take photogaphs and videos at our events and at our networking activities. These materials may be used to promote our activities to others and may be published in print or online. When capturing photographs and videos we do so under the legal basis of legitimate interests. If you are attending one of our events and do not wish to appear in video footage or photographs then please let us know and we will try our best not to capture or retain any images or footage of you. 

Copyright Notice 
All information incorporated within this web site is © Bionow. Unauthorised use of Bionow trademarks, trade names and logos is prohibited. 

Customer Feedback and Complaints 
We welcome questions and comments about any issues. Should you have such comments or have a complaint about how we are using your personal data, please send an e-mail to info@bionow.co.uk 

Updates 
Please check back frequently to see any updates or changes to our Privacy Policy. 

This Policy & These Terms 
Please note that this Policy and these Terms only apply to this Website (www.bionow.co.uk) and not to the websites of other companies, individuals or organisations to which we provide links and make reference. You should refer to their privacy policy for information on how they collect and process personal data. 

Reviewed April 2023.